Managing References

When you delete items that are referenced by other items, you need to resolve any references that are broken by deleting the item. A dialog opens listing the items that cannot be deleted.

• Select an item from the list and click Edit References.

  • Select an item and click Replace Reference to replace the item you are currently deleting with a different item. For example, if you are deleting a text component that is referenced within a presentation template, you can replace the reference to the text component you are deleting with a different component.
  • Select an item and click Clear Reference to remove the reference to the item you are deleting. For example, if you are deleting a presentation template that is mapped to an authoring template, you can choose to clear the reference to the authoring template.

Note

• There are occasions where only one option is available. For example, when it is only possible to replace a reference, but not clear a reference, such as when you are deleting a workflow.
• Other items might not be able to be deleted at all.
• References to authoring templates can be changed only by using the Apply Template feature on the item itself.

Viewing references

You can view and manage all of the links between items by viewing references.

1. Click the Application menu icon. Then, click Content > Web Content Authoring.

2. Select the library that contains the item whose references you want to view.

3. Select a view type.

4. View the references.

   • If you want to open the item, click the item, then click More > View References.
   • If you want to remain in the index, click the check box for the item, then click More > View References.