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Using Search V2 Authoring

Use Search V2 Authoring to generate search results from a JCR content source. This section explains how to create a set of search results using Search V2 Authoring.

Prerequisites

Generating a set of search results

Search results are generated based on the keywords or phrases entered in the search input field. A JCR content source is pre-configured for use with Search V2 Authoring.

  1. Log in to your HCL DX 9.5 platform then select Web Content from the side navigation panel. Alternatively, you can click the Web Content card from the Practitioner Studio homepage.

  2. In the side navigation panel, select Authoring.

  3. Click Search on the upper-right corner of the Authoring page. This will open the Search V2 Authoring dialog.

    See the Search V2 Authoring interface.

  4. In the Search V2 Authoring user interface, enter your search terms on the Search field, then press Enter. In the following example, the term "content" is searched.

  5. View the search results generated. You can see the total number of search results in the upper-left corner of the dialog. In the following example, the term "content" generated 372 search results. Below the table of results, you can also see more detailed pagination information.

  6. To navigate through the search results, adjust the page size and current page at the bottom of the page.

    1. Click the Show rows: dropdown then select 25.

    2. Click the dropdown with label Page: and select "2".

  7. To sort the results in ascending or descending order, hover over a column header and click the sorting icon that appears. In the following example, the Title header is sorted in ascending order.

  8. To edit a search result item, hover over a result and click the Edit icon.

  9. To see more actions for an item, hover over a result and click the More three-dot icon.

  10. To open an item, hover over the result then click More > Read.

  11. To preview an item in a new tab, hover over the result then click More > Preview.

  12. To delete an item, hover over the result then click More > Delete.

    For more information, see Deleting an item from the result.

Other search result scenarios

  • If the search term yields no results, the following message is displayed.

  • If the search engine is down or unavailable, the following message is displayed.

Deleting an item from search results

Starting from CF229, you can now delete items from the search results. To delete an item, refer to the following steps:

  1. Hover over the search result item you want to delete, then click More > Delete.

  2. On the confirmation page, review the item to be deleted and its warning message. To proceed, click Delete.

    A different warning will appear depending on the item type.

    Warning for site areas and libraries:

    Warning for all other item types:

    After confirming the deletion, a success message will be displayed:

    If the deletion failed, one of the following messages will be displayed:

    • Failed due to existing references to the item

    • Failed due to non-existing item

Advanced Search Filter

Beginning with CF230, the Advanced Search Filter feature allows you to refine search results by applying multiple filter criteria, such as Author, Status, and Last Modified. This functionality helps efficiently narrow down large data sets.

  1. To access the advanced search filters, click the View filters icon at the top-right corner of the page.

  2. By default, the advanced search filters are disabled. Click the Advanced search toggle to enable them.

  3. In the Select an attribute dropdown, choose an attribute, then click Apply. Available attributes include Description, Title, Type, or All attributes. By default, All attributes is selected.

  4. In the Add search filter dropdown, choose the filters you want to use, then click Apply. Available filters include Author, Status, and Last Modified. You can choose multiple filters at once. Filters you have already selected will not appear on the list.

    1. Select the Author filter to search for authors by users or groups. Use the available attributes in the attribute list to find users and groups as needed.

      To search for a user or group, enter at least three characters in the user or group field. You can refine your search by selecting specific attributes, such as user roles or group types. A dynamic list of matching users or groups will appear as you enter characters. Choose your desired option from the suggestions to add it to your filter.

      For more information creating and adding user and group attributes, refer to the following topics:

      - [Creating new users and groups](../../deployment/manage/security/people/authorization/users_and_groups/adctnewu.md)
- [Adding attributes](../../deployment/manage/security/people/authentication/user_registry/vmm_atts/add_attributes.md)

    2. Select the Status filter to search for documents based on their status. Available Status filters include Draft, Published, and Expired.

      In the following example, the Published filter is used:

    3. Select the Last Modified filter to search for documents in a date range based on when they were last modified. Enter the Start and End dates.

      In the following example, the date range 07/01/2025 to 09/09/2025 is used:

  5. You can combine multiple filters to refine your search results even further. For example, applying the Author, Status, and Last Modified filters together will only display the records that meet those criteria, helping you quickly find the most relevant content.

  6. Remove filters individually by clicking Remove next to each filter, or remove them all by clicking the Clear button.

  7. Close the Advanced Search Filter panel by clicking the X icon.